AI Ethical Use Policy

This Artificial Intelligence (AI) Ethical Use Policy (AI Policy) outlines Novulex’s commitment to the ethical and responsible use of AI, complementing our existing Privacy Policy and Website Terms and Conditions. 

We aim to harness AI technologies in a way that is transparent, fair, accountable, and aligned with the highest standards of privacy and safety.

This policy applies to all AI systems developed, used, or deployed by Novulex, including those for legal research, document review, case analysis, and other related applications.

Principles for Responsible AI

• Transparency and Explainability
  Novulex ensures that AI systems are designed to provide intelligibility and transparency in their decision-making processes, supporting stakeholders' understanding.

• Fairness and Non-discrimination
  We actively identify and mitigate biases in our AI systems to promote fairness and prevent discrimination across all demographic groups. Our systems are evaluated to ensure they provide a similar quality of service to all users.

• Accountability and Human Oversight
  Novulex maintains oversight of AI systems by assigning specific roles for their monitoring and management, ensuring that human oversight is embedded throughout the AI lifecycle.

• Robustness and Safety
  We conduct rigorous evaluations of AI systems to ensure their reliability and safety, including thorough testing and validation to minimise risks and ensure system integrity.

• Privacy and Data Protection
  We are committed to protecting personal data in line with the Privacy Act 1988 (Cth) and the Australian Privacy Principles, implementing strong data governance and security practices. Our policies for managing your personal information is set out in our Privacy Policy. 

Operationalising Responsible AI

• Impact Assessments
  AI systems at Novulex undergo impact assessments to evaluate their potential effects on stakeholders, ensuring they are fit for their intended purposes.

• Governance and Oversight
  We have established internal governance structures to oversee AI ethics, including a dedicated AI ethics committee to review AI projects and their compliance with ethical standards.

• Ongoing Monitoring and Evaluation
  Our AI systems are subject to continuous monitoring and evaluation, with mechanisms in place to collect feedback, track performance, and address any ethical concerns or regulatory requirements that may arise.

• Failure Remediation
  We have defined processes to address predictable failures in AI systems, ensuring swift and effective remediation to maintain trust and reliability.

Continual Improvement

Novulex is committed to regularly reviewing and updating this AI Policy to reflect advances in AI technology, ethical best practices, and regulatory developments.

Novulex is dedicated to the responsible and ethical use of AI, leveraging these technologies to enhance legal services while upholding principles of transparency, fairness, accountability, and safety. We will continue to collaborate with stakeholders to ensure that our AI practices align with the highest ethical standards.

For any questions or concerns regarding our AI practices or this policy, please contact us at info@novulex.com.au.

Novulex remains committed to adhering to relevant regulations and international frameworks in the ethical development and use of AI.

This AI Policy was last updated in August 2024.